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Word 2013: Formatting Pictures

If you have pictures in your document, you
want them to look as good as possible. Sometimes that means making a few adjustments, like
changing the color, adding an effect, or just applying a border. To get started, select the picture you want
to modify. This will open the Format tab on the right. Here you’ll find everything you need to edit
the image. First, I’m going to show you how to crop it to a different size. Just click the Crop command… and you’ll
see a series of cropping handles around the edge of the picture. You’ll need to place
your mouse right over these handles, or you might grab one of the sizing handles by mistake. Now click and drag the handle… and the part
of the image that’s going to be cropped out will be highlighted grey. Just keep making adjustments as needed…
and then deselect the command (or just press Enter) when you’re done. You may have noticed that there’s a drop-down
arrow below the Crop command. If we mouse-over Crop to Shape, we can change the shape of
the image, so it’s not just a square or a rectangle. I’m going to choose the teardrop shape…
which, as you can see, matches the rest of the graphics in my document. In some cases, you may want to change or correct
the color of your image, or add some kind of special effect. You can access these options
in the Adjust group. For example, if you go to Corrections… you
can soften or sharpen the image. Just watch the preview below to see what it’s going to
look like. You can also adjust the brightness and contrast. I think this one looks good. Let’s take a look at the Color command next.
Here you can change the saturation… As well as the color tone, which controls
how warm or cool the image appears. You can even change the color of the picture
all together, using the theme colors that are currently applied to your document. I’m just going to change the color tone…
then take a look at the last command in the group: Artistic Effects. Now, you probably don’t want to use an artistic
effect on every picture (you’ll also find that they don’t work on certain types of clipart).
But in some cases, they can really help you enhance your document. For example, I like
this effect, because it makes the photo look like a painting or an illustration—and that
matches the bold look that I’m going for perfectly. If you’re looking for more ways to enhance
your images, you might want to try the Picture Styles group. Here you can add frames, drop
shadows, and other picture effects, all in a single click. If you don’t like any of the presets, you
can use the commands on the right instead. In this example, I’m going to add my own border…
and then open the command again to make the weight a little thicker. Before you send out your document, you may
want to compress any pictures that you’ve added. This will make the file size smaller,
so the document will be easier to email, or post on the web. First, make sure your image is selected, then
click the Compress Pictures command in the top corner of the Adjust group. A dialog box
will appear. Notice that there’s an option to Delete cropped
areas of pictures. This will delete any cropped areas permanently (instead of just hiding
them), so they won’t contribute to the file size. You can also change the resolution for the
image. The Email setting offers the lowest resolution, so it will have the smallest possible
file size. Now, the look of the picture has changed a
bit. That’s because compression lowers the quality of the image. Often, that’s not what
you want; for example, if you’re planning to print the document, instead of sending
it online. You’ll just have to decide whether higher quality or lower file size is more
important to you, depending on the situation. Now you know how to format pictures in Word!
Don’t be afraid to experiment with the options we’ve talked about today. With so many tools
at your disposal, you can do all kinds of creative things with your images.


  1. Marsha Alford Author

    I have a document with 60 images.  I want to create a preset so that I do not have to pick out the effects for each image.  Is that possible?


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